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Macs^® All-in-One For Dummies^®, 5th Edition

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Library of Congress Control Number: 2019954080

ISBN 978-1-119-60798-4 (pbk); ISBN 978-1-119-60805-9 (ebk); ISBN 978-1-119-60807-3 (ebk)

Macs® All-in-One For Dummies®

To view this book's Cheat Sheet, simply go to www.dummies.com and search for “Macs All-in-One For Dummies Cheat Sheet” in the Search box.

Table of Contents

Cover

Introduction

About This Book
Foolish Assumptions
Icons Used in This Book
Beyond the Book
Where to Go from Here

Book 1: Getting Started with Your Mac

Chapter 1: Starting to Use Your Mac
1. Examining Different Mac Models
2. Starting Your Mac
3. Turning Off Your Mac
4. Understanding Mac Processors
5. Exploring Your Mac’s Inner Workings
Chapter 2: Getting Acquainted with the Mac User Interface
1. Looking at Menus, Dialogs, and Windows
2. Mastering the Mouse, Trackpad, and Keyboard
3. Getting to Know the Parts of the Desktop
4. Getting to Know Siri
5. Getting Help
Chapter 3: Making Your First Connections
1. Setting Up an Internet Connection
2. Establishing Your Apple Identity
3. Keeping Your Data in iCloud
4. Setting Up Email and Social Network Accounts
Chapter 4: Working with Files and Folders
1. Getting to Know the Finder
2. Navigating the Finder
3. Organizing and Viewing Folders
4. Creating Folders
5. Playing Tag: Classify Files and Folders for Quick Access
6. Manipulating Files and Folders
7. Archiving Files and Folders
8. Searching Files
9. Deleting a File or Folder
Chapter 5: Managing Apps on the Dock, Launchpad, and Desktop
1. Launching an App
2. Switching among Applications
3. Quitting Apps
4. Creating Alias Icons
5. Working with Dock Aliases
6. Organizing Multiple Desktops with Spaces
7. Acquiring New Apps
8. Installing Applications
9. Updating Applications and System Software
10. Uninstalling Applications
11. Paying Attention to App Security
Chapter 6: Changing How Your Mac Looks, Sounds, and Feels
1. Changing the Desktop and Screen Saver
2. Changing the Display and Appearance
3. Changing the Date and Time
4. Adjusting Sounds
5. Noticing Notifications
6. Working in Split-View Mode
7. Using Your Mac’s Accessibility Features
8. Enabling Switch Control
9. Speaking with Your Mac

Book 2: Using the Internet

Chapter 1: Browsing the Web with Safari
1. Browsing Websites
2. Organizing Your Website Experience
3. Storing Personal Info and Keeping It Private
4. Saving and Sharing Web Pages
5. Viewing and Playing Multimedia Files
6. Downloading Files
7. Using Extensions
Chapter 2: Corresponding with Mail
1. Adding an Email Account to Mail
2. Looking at the Mail Window
3. Writing Emails
4. Receiving and Reading Email
5. Organizing Email
6. Dealing with Junk Email
7. Deleting and Archiving Messages
Chapter 3: Chatting with Messages and FaceTime
1. Getting Started in Messages
2. Chatting with Others
3. Making Calls with FaceTime
Chapter 4: Using Apple Pay and Apple Card
1. Paying for Purchases with Apple Pay
2. Using Apple Card
Chapter 5: Moving Around with Maps
1. Wherever You Go, There You Are
2. Asking for Directions

Book 3: Beyond the Basics

Chapter 1: Backing Up and Restoring Your Data
1. Using iCloud for Your Data
2. Understanding Different Backup Options
3. Blasting into the Past with Time Machine
4. Moving Your Backup from an Old Mac to a New Mac
5. Working with Data-Recovery Programs
6. Getting Rid of What You No Longer Need
Chapter 2: Protecting Your Mac against Local and Remote Threats
1. Locking Down Your Mac
2. Using Passwords
3. Using Touch ID
4. Encrypting Data with FileVault
5. Using Firewalls
6. Selecting Privacy Settings
7. Creating Multiple Accounts
8. Defining Parental Controls
9. A Few Final Security Tips
Chapter 3: Networking Your Mac and Connecting Peripherals
1. Creating a Wired Network
2. Creating a Wireless Network with a Router
3. Connecting and Choosing a Printer
4. Biting into Bluetooth
Chapter 4: Sharing Files and Resources on a Network
1. Sharing Files with People Near and Far
2. Sharing Printers
3. Seeing Your Screen from Afar
Chapter 5: Running Windows on a Mac
1. Working with BYOD and a Heterogeneous Computer Environment
2. Using Boot Camp
Chapter 6: Maintenance and Troubleshooting
1. Shutting Down Frozen or Hung-Up Programs
2. Handling Startup Troubles
3. Repairing and Maintaining Storage Drives
4. Removing Jammed CDs or DVDs

Book 4: Using Your Mac as a Media Center

Chapter 1: Getting Acquainted with Media on Your Mac
1. Using Your Apple ID to Enjoy and Share Media
2. Getting into the Media Apps in macOS Catalina
Chapter 2: Tuning In and Listening with Music
1. Getting to Know the Music App
2. Working with Playlists
3. Organizing Your Music
4. Adjusting Music Preferences
5. Playing Audio with Music
6. Listening to the Radio
7. Shopping at the iTunes Store
Chapter 3: Enjoying Podcasts, News, and TV
1. Finding and Playing Podcasts
2. Reading the News: Extra, Extra, Read All about It!
3. Watching TV on Your Mac
Chapter 4: Reading and Listening to Books on Your Mac
1. Thumbing through Books
Chapter 5: Looking at Photos
1. Understanding Digital Photography
2. Transferring Digital Images to the Mac
3. Organizing Your Photo Library
4. Capturing Photos with Photo Booth
5. Editing Photos with Photos
6. Sharing Photos

Book 5: Taking Care of Business

Chapter 1: Managing Contacts
1. Setting Up Contacts
2. Working with Contacts
3. Sharing Your Contacts
Chapter 2: Staying on Schedule with Calendar
1. Getting Acquainted with Calendar
2. Working with Multiple Calendars
3. Creating and Modifying Events
4. Finding Events
5. Organizing Tasks with Reminders
Chapter 3: Creating Documents with Pages
1. Working with Document Templates
2. Working with Text
3. Creating and Placing Text Boxes
4. Using Styles
5. Creating Charts and Tables
6. Polishing Your Document
7. Saving Your Documents on Your Mac or iCloud
8. Printing Your Documents
9. Exporting to a Different File Format
Chapter 4: Presenting with Keynote
1. Creating a Presentation
2. Manipulating Text
3. Adding Shapes, Charts, and Tables
4. Adding Media Files
5. Rearranging Slides
6. Creating Transitions and Effects
7. Using Masters to Customize Themes
8. Polishing Your Presentation
Chapter 5: Crunching with Numbers
1. Understanding the Parts of a Numbers Spreadsheet
2. Creating a Numbers Spreadsheet
3. Working with Sheets
4. Typing Data into Tables
5. Making Your Spreadsheets Pretty
6. Sharing Your Spreadsheet
Chapter 6: Getting the Most Out of Pages, Numbers, and Keynote
1. Collaborating with Keynote, Pages, and Numbers
2. Inserting Media from Other Sources
3. Copying and Pasting
4. Modifying Photos
5. Adding Comments
6. Finding More Templates

Index

About the Authors

Connect with Dummies

End User License Agreement

List of Illustrations

Book 1 Chapter 1

FIGURE 1-1: Put your computer to sleep.
FIGURE 1-2: Use the Energy Saver System Preferences to put your Mac on a sleep ...
FIGURE 1-3: Click Shut Down to turn off your computer.
FIGURE 1-4: The About This Mac window identifies the processor used in your Mac...
FIGURE 1-5: The Storage pane of the About This Mac window tells you how your Ma...
FIGURE 1-6: The System Report identifies the type and capabilities of the hardw...

Book 1 Chapter 2

FIGURE 2-1: The left side of the menu bar.
FIGURE 2-2: The menulets.
FIGURE 2-3: When expanded, the Save dialog offers more options.
FIGURE 2-4: Multiple apps can display in windows onscreen at the same time.
FIGURE 2-5: Every window provides controls so you can manipulate it.
FIGURE 2-6: Right-clicking typically displays a list of commands.
FIGURE 2-7: See multitouch gestures in action in System Preferences.
FIGURE 2-8: The separate parts of the keyboard.
FIGURE 2-9: Keyboard Viewer.
FIGURE 2-10: Most drop-down menus list shortcut keystrokes for commonly used co...
FIGURE 2-11: A guide to symbols for keystroke commands.
FIGURE 2-12: The Dock.
FIGURE 2-13: Control the appearance and position of the Dock.
FIGURE 2-14: The Finder displays panes and tabs to help you navigate to differe...
FIGURE 2-15: Select what you want to see on the Desktop in the Finder Preferenc...
FIGURE 2-16: Asking Siri what time it is.
FIGURE 2-17: Siri can remind you when to perform a task.
FIGURE 2-18: Siri can respond to complex requests.
FIGURE 2-19: Siri can work with contexts.
FIGURE 2-20: Siri can tell us the next holiday in our calendar.
FIGURE 2-21: Siri can look up information on the web.
FIGURE 2-22: Siri can handle complex commands that may not have a simple answer...
FIGURE 2-23: Siri can ask for missing data.
FIGURE 2-24: We’ve learned to formulate a request for Siri.
FIGURE 2-25: Configure Siri from System Preferences.
FIGURE 2-26: You can control the data to which Siri has access.
FIGURE 2-27: Siri can look up unknown words by sound.
FIGURE 2-28: macOS Help shows you how to access a particular command.
FIGURE 2-29: The macOS User Guide.

Book 1 Chapter 3

FIGURE 3-1: See nearby Wi-Fi networks.
FIGURE 3-2: A secure Wi-Fi network requires a password to connect to it.
FIGURE 3-3: Log in and receive a verification code on your iPhone.
FIGURE 3-4: Enter your verification code on your Mac.
FIGURE 3-5: Verify that you trust the browser.
FIGURE 3-6: Create an iCloud email address to use as your Apple ID.
FIGURE 3-7: Activate iCloud syncing and Mac locating features.
FIGURE 3-8: Create an Apple ID security code here.
FIGURE 3-9: Sync apps with iCloud across all your devices.
FIGURE 3-10: Specify which documents are stored in your iCloud drive.
FIGURE 3-11: Manage storage for the apps you want to use with iCloud.
FIGURE 3-12: Upgrade and increase your iCloud storage here.
FIGURE 3-13: Signing in to an iCloud account.
FIGURE 3-14: Click the icons to go to the data you want.
FIGURE 3-15: Add accounts from those listed.
FIGURE 3-16: Activate the account.

Book 1 Chapter 4

FIGURE 4-1: The Finder displays the files, folders, and devices connected to yo...
FIGURE 4-2: Choose the items you want to see listed in the Finder Sidebar.
FIGURE 4-3: Tabs help you navigate through folders on the Finder.
FIGURE 4-4: The Icon view displays files as descriptive graphics with a name.
FIGURE 4-5: List view displays items in rows and folders as hierarchies.
FIGURE 4-6: Column view displays the folder contents in adjacent columns.
FIGURE 4-7: Gallery view displays both icons and item names.
FIGURE 4-8: Use View Options to customize how you view the Finder and folders.
FIGURE 4-9: Click a file icon and press the spacebar to preview the file’s cont...
FIGURE 4-10: Create a new folder while you’re saving a file.
FIGURE 4-11: Name your folder.
FIGURE 4-12: Descriptive tags help you find files and folders fast.
FIGURE 4-13: Display file extensions or not.
FIGURE 4-14: Zip files appear with a zipper icon.
FIGURE 4-15: Name and define the location of your disk image file.
FIGURE 4-16: Creating a disk image from a folder creates a DMG file.
FIGURE 4-17: Click a matching file in the Spotlight list to see a preview.
FIGURE 4-18: Use specific criteria to narrow your search.
FIGURE 4-19: Set Spotlight Preferences to obtain better search results.
FIGURE 4-20: Name your Smart Folder and define where to store it.

Book 1 Chapter 5

FIGURE 5-1: The Dock identifies running apps with a dot.
FIGURE 5-2: Change keyboard shortcuts for Launchpad and other options.
FIGURE 5-3: Apps stored in the Applications folder on your Mac appear on Launch...
FIGURE 5-4: Document icons may display thumbnails of their content.
FIGURE 5-5: See Recent files.
FIGURE 5-6: The Application Switcher displays icons of running applications.
FIGURE 5-7: Mission Control shows everything that’s open on your Desktop.
FIGURE 5-8: The Force Quit dialog shows you all running applications.
FIGURE 5-9: An arrow identifies an alias icon.
FIGURE 5-10: Dock icons have shortcut menus.
FIGURE 5-11: Control-click a Stack to display a shortcut menu.
FIGURE 5-12: Create additional desktops from Mission Control.
FIGURE 5-13: Use the Options for each app icon on the Dock to customize each De...
FIGURE 5-14: Set Mission Control preferences.
FIGURE 5-15: Setting up a new Apple ID.
FIGURE 5-16: The App Store window.
FIGURE 5-17: The information screen helps you decide whether to download an app...
FIGURE 5-18: Let Software Update check automatically for system software update...
FIGURE 5-19: Your Mac tells you when updates are available.
FIGURE 5-20: This option ensures that only software checked by Apple can be ins...

Book 1 Chapter 6

FIGURE 6-1: Desktop preferences let you choose a different background image or ...
FIGURE 6-2: You can choose your screen saver on the Screen Saver pane.
FIGURE 6-3: Each pop-up menu defines a function for a hot corner.
FIGURE 6-4: The Display preferences.
FIGURE 6-5: Get a better night’s sleep with Night Shift.
FIGURE 6-6: Use Appearance preferences to modify colors.
FIGURE 6-7: Set the clock in your Mac.
FIGURE 6-8: Pick the type of clock you want.
FIGURE 6-9: The Language & Region preferences provide time and date formatting ...
FIGURE 6-10: Use Sound Effects preferences to define audible alerts.
FIGURE 6-11: Adjust volume and balance of sound output from apps like Music.
FIGURE 6-12: Input preferences let you define how to record sound.
FIGURE 6-13: Manage how your Mac alerts you.
FIGURE 6-14: Setting notification options for the Calendar app.
FIGURE 6-15: This dialog is your ticket to peace and quiet when you want it.
FIGURE 6-16: Consider yourself notified.
FIGURE 6-17: Tiling a program to the left or right side of the screen.
FIGURE 6-18: Working in Split-View mode.
FIGURE 6-19: Set options for making your Mac easier to use.
FIGURE 6-20: Setting Zoom Accessibility Preferences.
FIGURE 6-21: Create custom subtitle styles here.
FIGURE 6-22: Keyboard preferences let you adjust keyboard behavior.
FIGURE 6-23: Setting your Accessibility Keyboard options.
FIGURE 6-24: Click the various options buttons and sliders to adjust how you us...
FIGURE 6-25: Exploring Alternate Control Method options.
FIGURE 6-26: Switch Control commands your Mac from the mouse, keyboard, or dedi...
FIGURE 6-27: Set up your microphone.
FIGURE 6-28: Choose your output device(s).
FIGURE 6-29: Define how your Mac recognizes spoken commands.
FIGURE 6-30: Voice Control commands.

Book 2 Chapter 1

FIGURE 1-1: Safari (Dark Mode).
FIGURE 1-2: Surfing the web with Safari in Light Mode.
FIGURE 1-3: Begin typing an address, and Safari suggests potential matches.
FIGURE 1-4: Check out your surfing choices.
FIGURE 1-5: More tools for surfing the web.
FIGURE 1-6: Customize the toolbar for easier browsing in Safari.
FIGURE 1-7: Words or phrases you search for appear as web links in a new web pa...
FIGURE 1-8: The History menu lets you revisit previously viewed websites.
FIGURE 1-9: Choose how often you want your browsing history erased.
FIGURE 1-10: Reader displays multipage articles as one continuous page.
FIGURE 1-11: Choose how you want to see new tabs.
FIGURE 1-12: Access web pages that are open on other devices with iCloud.
FIGURE 1-13: Choose your Tab preferences.
FIGURE 1-14: Tabbed browsing lets you juggle multiple web pages inside a single...
FIGURE 1-15: Set your home page here.
FIGURE 1-16: The Favorites bar displays bookmark quick-link buttons and folders...
FIGURE 1-17: The Sidebar shows your bookmarks and folders.
FIGURE 1-18: Accept or edit a bookmark’s name.
FIGURE 1-19: Add new folders in the Bookmarks Editor.
FIGURE 1-20: The Reading List stores articles you want to read at a later date.
FIGURE 1-21: Add or remove Top Sites choices.
FIGURE 1-22: AutoFill keeps track of passwords and fills in forms.
FIGURE 1-23. Specify your privacy settings here.
FIGURE 1-24: Choose the file format and location.
FIGURE 1-25: Right-click to save an image from a web page.
FIGURE 1-26: Share news and discoveries with people you know.
FIGURE 1-27: Files you download can be viewed and installed from the Downloads ...
FIGURE 1-28: Safari Extensions automate and add features to your web browsing a...

Book 2 Chapter 2

FIGURE 2-1: The New Account dialog displays common email service providers.
FIGURE 2-2: Enter your new account info.
FIGURE 2-3: The Mail window has two main parts.
FIGURE 2-4: Customize the toolbar to show the buttons you use most.
FIGURE 2-5: Viewing email messages as a conversation makes it easy to follow th...
FIGURE 2-6: Like a letter, an email has a recipient, a sender, and a message.
FIGURE 2-7: Choose font styles and sizes in Mail Preferences.
FIGURE 2-8: Customize how outgoing messages look.
FIGURE 2-9: Create signature blocks for different types of messages.
FIGURE 2-10: Specify which header fields you see when you create new messages.
FIGURE 2-11: Click this button to browse for photos.
FIGURE 2-12: Choose a photo to attach to your messages from Photo Browser.
FIGURE 2-13: Adjust the size of the photo you want to send.
FIGURE 2-14: Set how often to check for new email.
FIGURE 2-15: Mail shows you which messages you haven’t read yet.
FIGURE 2-16: Use Search, and Mail displays a list of messages that match your t...
FIGURE 2-17: Choose a name for your mailbox folder.
FIGURE 2-18: The first pop-up menu lets you choose criteria for the type of mes...
FIGURE 2-19: Actions for your rule.
FIGURE 2-20: Click Move to Inbox for legitimate messages.
FIGURE 2-21: Help Mail learn which messages are Junk by setting Junk preference...
FIGURE 2-22: Advanced Junk settings can better eliminate unwanted email.
FIGURE 2-23: The Blocked dialog gives you more options for dealing with junk ma...

Book 2 Chapter 3

FIGURE 3-1: Messages enables you to chat up a storm.
FIGURE 3-2: The Messages window shows whom you’ve chatted with (left) and the c...
FIGURE 3-3: The lowdown on a group chat.
FIGURE 3-4: Prelude to an audio or video chat.
FIGURE 3-5: Getting ready to make a call.
FIGURE 3-6: You see the person you’re talking to in the large window and yourse...
FIGURE 3-7: You can accept or decline incoming calls.

Book 2 Chapter 5

FIGURE 5-1: Enable Location Services in the Security & Privacy preferences.
FIGURE 5-2: The blue dot indicates your present position.
FIGURE 5-3: Enter a name or address to generate potential matches.
FIGURE 5-4: A red pin and flag indicate the sought-after address.
FIGURE 5-5: The Info window shows details.
FIGURE 5-6: Share the location you found.
FIGURE 5-7: Fill in the starting point and destination you want on the Directio...
FIGURE 5-8: Point-to-point directions are shown in a list and on the map.

Book 3 Chapter 1

FIGURE 1-1: Turn on iCloud Drive.
FIGURE 1-2: Turn on iCloud Drive options.
FIGURE 1-3: To set up Time Machine, turn it on and choose an external drive to ...
FIGURE 1-4: You must choose an external hard drive to use with Time Machine.
FIGURE 1-5: Use Password Assistant to create a memorable, secure password.
FIGURE 1-6: Access your Mac’s backup options from the menu bar.
FIGURE 1-7: Click the plus sign (+) to choose files you don’t want to back up.
FIGURE 1-8: The Time Machine restore application displays a far-out view of Con...
FIGURE 1-9: Take a peek with Quick Look view.
FIGURE 1-10: Versions is like having a mini Time Machine inside an app.
FIGURE 1-11: Migration Assistant transfers your existing files to your new Mac.

Book 3 Chapter 2

FIGURE 2-1: Users & Groups preferences let you change your user account details...
FIGURE 2-2: Let Password Assistant help you choose a password.
FIGURE 2-3: General Security & Privacy preferences let you choose different way...
FIGURE 2-4: The FileVault pane lets you turn on FileVault and set a password.
FIGURE 2-5: Choose the type of FileVault security you want to use.
FIGURE 2-6: Securing your disk using a recovery key.
FIGURE 2-7: You can set security separately for each user on your Mac.
FIGURE 2-8: Verify the password for each user.
FIGURE 2-9: This preferences pane offers additional firewall security options.
FIGURE 2-10: The Privacy preferences let you choose which apps access data from...
FIGURE 2-11: Many apps use Location Services to complete their tasks.
FIGURE 2-12: Manage all single accounts and groups from the Users & Groups pref...
FIGURE 2-13: The New Account dialog lets you define your new account.
FIGURE 2-14: Choose the apps the user can use.
FIGURE 2-15: Limiting access to websites.
FIGURE 2-16: View the log of web usage.
FIGURE 2-17: Manage access to the Apple Stores on the web.
FIGURE 2-18: Time Limits preferences let you specify certain days or times the ...
FIGURE 2-19: Allowing changes to privacy settings.
FIGURE 2-20: The Other pane offers additional Parental Controls.
FIGURE 2-21: When you enable a Guest account, you can define additional options...
FIGURE 2-22: Confirm that you want to log out.
FIGURE 2-23: Login Options is where you can turn on Fast User Switching.
FIGURE 2-24: The Fast User Switching menulet.
FIGURE 2-25: Do you really want to delete?

Book 3 Chapter 3

FIGURE 3-1: A simple network connects two Macs via Ethernet or Thunderbolt cabl...
FIGURE 3-2: A hub or switch allows multiple computers to connect together in a ...
FIGURE 3-3: Use Network preferences to connect to the network.
FIGURE 3-4: See the printers connected to your network.
FIGURE 3-5: Add a printer from the list.
FIGURE 3-6: The Sharing window lists preference choices for Bluetooth.
FIGURE 3-7: Bluetooth preferences let you pair a device with your Mac.
FIGURE 3-8: Choose how your Mac interacts with input devices from the advanced ...
FIGURE 3-9: The Send File window lets you choose a Bluetooth-enabled device to ...
FIGURE 3-10: Monitor the file transfer.

Book 3 Chapter 4

FIGURE 4-1: Your recipient must have File Sharing turned on in System Preferenc...
FIGURE 4-2: Potential recipients of AirDrop.
FIGURE 4-3: Choose who can discover you with AirDrop.
FIGURE 4-4: Choose to open an AirDrop item.
FIGURE 4-5: Decide which users can access shared folders.
FIGURE 4-6: Adding a person to the Users list.
FIGURE 4-7: Create the user's password.
FIGURE 4-8: The Network window lets you connect to other computers.
FIGURE 4-9: Each connected printer appears with a check box in the Sharing wind...
FIGURE 4-10: Allow people to access your screen from another computer.
FIGURE 4-11: Connecting to another computer.
FIGURE 4-12: Viewing a shared screen.

Book 3 Chapter 5

FIGURE 5-1: Download Windows.
FIGURE 5-2: If you’re asked to download an update, don’t worry, be happy.
FIGURE 5-3: Boot Camp keeps you informed.
FIGURE 5-4: Select the Windows ISO file, and set the partition between Windows ...

Book 3 Chapter 6

FIGURE 6-1: Relaunch the Finder to unfreeze your Mac.
FIGURE 6-2: Keeping your operating system and applications updated helps avoid ...
FIGURE 6-3: Remove login items to determine which one may be causing problems.
FIGURE 6-4: Agree to run First Aid.
FIGURE 6-5: If necessary, First Aid will lock your startup volume.

Book 4 Chapter 1

FIGURE 1-1: Set Preferences for Family Sharing.
FIGURE 1-2: Turn Media Sharing on or off.
FIGURE 1-3: Family Sharing lets you share many items.
FIGURE 1-4: Set up Family Sharing.
FIGURE 1-5: Start sharing (or not).
FIGURE 1-6: Accept the credit card.
FIGURE 1-7: Set location privacy.
FIGURE 1-8: Set family members.
FIGURE 1-9: Manage purchase payments.
FIGURE 1-10: Share iCloud storage.
FIGURE 1-11: Share your location.
FIGURE 1-12: Share Screen Time.
FIGURE 1-13: Share Apple Music.
FIGURE 1-14: Apple TV, the apple of Apple’s eye.
FIGURE 1-15: Share games when you subscribe to Apple Arcade.
FIGURE 1-16: Share Apple News.
FIGURE 1-17: The media apps are at the left of the Dock in Catalina.
FIGURE 1-18: Your TV Library is the home for movies you purchase from Apple.

Book 4 Chapter 2

FIGURE 2-1: Manage your media from the Music app.
FIGURE 2-2: Manage your Library in the Music app.
FIGURE 2-3: Click and drag songs to newly created playlists.
FIGURE 2-4: Open a playlist, and Music gives you many options.
FIGURE 2-5: Edit or enter labels to identify a song.
FIGURE 2-6: Adjust volume, choose an equalizer setting, and set playback option...
FIGURE 2-7: Define a rule for choosing songs.
FIGURE 2-8: This playlist ain’t no dummy.
FIGURE 2-9: Create a playlist like Einstein would create.
FIGURE 2-10: Manage your media from the Music window.
FIGURE 2-11: Customize the information you see with View Options.
FIGURE 2-12: So many columns, so little time.
FIGURE 2-13: Tailor Music to your liking.
FIGURE 2-14: Choose the file format Music uses to convert audio tracks from you...
FIGURE 2-15: Limit what media can be accessed in Music.
FIGURE 2-16: Select the type of music with the Equalizer.
FIGURE 2-17: Import all or some of the songs from a CD when you insert it.
FIGURE 2-18: Searching for tunes.
FIGURE 2-19: Playing a list of songs.
FIGURE 2-20: Manage the Up Next list.
FIGURE 2-21: The Mini Player puts controls on your Desktop.
FIGURE 2-22: Choose the type of CD you want to burn.
FIGURE 2-23: Choose a Music Radio station.
FIGURE 2-24: Playing a radio station.
FIGURE 2-25: Browse the iTunes Store for music, music, and more music.
FIGURE 2-26: Information about the album you select is displayed in Music.

Book 4 Chapter 3

FIGURE 3-1: See results for a search of shows and episodes in all shows.
FIGURE 3-2: Select a speaker and set its volume.
FIGURE 3-3: View and subscribe to episodes.
FIGURE 3-4: Subscribe to or share shows.
FIGURE 3-5: Options for an episode you’ve subscribed to.
FIGURE 3-6: Set refresh and download times.
FIGURE 3-7: Set Playback preferences.
FIGURE 3-8: Manage library preferences.
FIGURE 3-9: Peruse your daily news in the News app.
FIGURE 3-10: Restricting the content News displays.
FIGURE 3-11: It’s TV time!
FIGURE 3-12: Make a batch of popcorn.
FIGURE 3-13: Choosing a movie to buy or rent.
FIGURE 3-14: Getting information about a movie.

Book 4 Chapter 4

FIGURE 4-1: Explore the Books window.
FIGURE 4-2: Switch between Grid and List views.
FIGURE 4-3: The info screen tells you everything you need to know to make an in...
FIGURE 4-4: Options for the book you’re considering.
FIGURE 4-5: Adjust the typeface style, size, and color to make for comfortable ...
FIGURE 4-6: Highlight text and take notes; click the Notes button to see them.

Book 4 Chapter 5

FIGURE 5-1: Every digital image contains lots of pixels.
FIGURE 5-2: Importing Images to Photos.
FIGURE 5-3: Importing images from a folder on your computer.
FIGURE 5-4: Keywording images.
FIGURE 5-5: The Keyword Manager.
FIGURE 5-6: Add or modify information about a photo.
FIGURE 5-7: Creating a new folder.
FIGURE 5-8: Folders keep you organized.
FIGURE 5-9: We know right where this photo was taken.
FIGURE 5-10: Photos offers location suggestions.
FIGURE 5-11: We were here.
FIGURE 5-12: Ah, such a sweet memory.
FIGURE 5-13: Finding images.
FIGURE 5-14: Creating a slideshow.
FIGURE 5-15: Setting a duration for your slideshow.
FIGURE 5-16: Use Photo Booth to capture photos with your Mac's built-in FaceTim...
FIGURE 5-17: The editing tools appear in a pane to the right of your photo.
FIGURE 5-18: Cropping an image.
FIGURE 5-19: Cropping according to the rule of thirds.
FIGURE 5-20: Applying special effects.
FIGURE 5-21: Choose from different ways to print your photos.
FIGURE 5-22: Upload images to Photo Stream and share albums with others.
FIGURE 5-23: Sharing images.
FIGURE 5-24: The album info box.

Book 5 Chapter 1

FIGURE 1-1: Contacts displays accounts and groups, the Contacts list, and conta...
FIGURE 1-2: Use the Template preferences pane to choose the fields you want on ...
FIGURE 1-3: The Add Field menu provides more fields you can add to a template.
FIGURE 1-4: Fill out a card to add a contact.
FIGURE 1-5: Add a photo to a contact to connect names with faces.
FIGURE 1-6: Choose your photo.
FIGURE 1-7: Use the Add Field submenu to add a new field that appears only on t...
FIGURE 1-8: Create custom names for fields.
FIGURE 1-9: Add an account to access address books stored on cloud or remote se...
FIGURE 1-10: Groups are subsets of your contacts in Contacts.
FIGURE 1-11: This pop-up menu defines the criteria for storing contacts in your...
FIGURE 1-12: The expanded Print dialog lets you choose how to print your select...

Book 5 Chapter 2

FIGURE 2-1: The Calendar toolbar helps you view different calendars and choose ...
FIGURE 2-2: Days are divided into half-hour segments in Week view.
FIGURE 2-3: Click a day in Year view to show its events.
FIGURE 2-4: New calendars are added to your Mac or iCloud account.
FIGURE 2-5: Adding Calendars from other accounts takes just a few clicks.
FIGURE 2-6: Choose how often you want Calendar to refresh information for each ...
FIGURE 2-7: You can subscribe to an online calendar.
FIGURE 2-8: A horizontal line shows where your calendar or group will land.
FIGURE 2-9: Quickly create an event.
FIGURE 2-10: Define details for your event, create alerts, and invite others.
FIGURE 2-11: Define custom parameters for a recurring event.
FIGURE 2-12: Show your availability for an event.
FIGURE 2-13: Invitations appear in the Inbox on the toolbar.
FIGURE 2-14: Hiding a calendar hides all events stored on that calendar.
FIGURE 2-15: You can search for and find events.
FIGURE 2-16: Export your calendars.
FIGURE 2-17: Publish calendars stored on your Mac so other people can refer to ...
FIGURE 2-18: iCloud calendars can be shared privately or publicly.
FIGURE 2-19: The Print dialog shows you how your calendar will appear on paper.
FIGURE 2-20: Choose when and where Reminders should prod you to action.

Book 5 Chapter 3

FIGURE 3-1: Pages provides various templates to help you create a document quic...
FIGURE 3-2: To replace placeholder text, double-click it and type new text.
FIGURE 3-3: Use the Media Browser to insert photos directly.
FIGURE 3-4: Choose the file you want to insert in your document.
FIGURE 3-5: Thumbnails show you all the pages in your document.
FIGURE 3-6: Choose fonts, styles, and sizes, text spacing, and alignment.
FIGURE 3-7: Use Advanced Options to fine-tune your text.
FIGURE 3-8: Set the margins for the entire document.
FIGURE 3-9: Adjust paragraph margins and set first-line indents.
FIGURE 3-10: Choose precise values for adjusting text margins.
FIGURE 3-11: Enter header information.
FIGURE 3-12: Choose a format.
FIGURE 3-13: Specify headers and footers and page numbering for sections as wel...
FIGURE 3-14: Choose the text style for your new text box.
FIGURE 3-15: See the paragraph, character, and list styles used in the document...
FIGURE 3-16: Choose from effects you can add to your images.
FIGURE 3-17: Enter the data you want to display in the Chart Data Editor.
FIGURE 3-18: Set the number of rows and columns on your table.
FIGURE 3-19: Pages offers shapes of many sizes to add to your documents.
FIGURE 3-20: Wrap text around objects.
FIGURE 3-21: Check spelling and grammar.
FIGURE 3-22: Save your documents to your Mac or to iCloud.

Book 5 Chapter 4

FIGURE 4-1: The appearance of a typical slide.
FIGURE 4-2: Keynote provides a variety of themes for your presentations.
FIGURE 4-3: Navigator view gives you an overview of your presentation while wor...
FIGURE 4-4: Light Table view displays slides in rows and columns for easy rearr...
FIGURE 4-5: The Slide Layout menu is a quick way to create new slides.
FIGURE 4-6: Edit text in the Slide Navigator in Outline view.
FIGURE 4-7: The Text section of the Format pane lets you modify text.
FIGURE 4-8: The Colors window lets you choose a text color.
FIGURE 4-9: Choose the distance between lines with the spacing menu.
FIGURE 4-10: Choosing a style for your Bullet List.
FIGURE 4-11: Fills, borders, and shadows make text boxes stand out.
FIGURE 4-12: Keynote offers a dozen shapes to add to your presentation.
FIGURE 4-13: Rearrange and group objects to your liking.
FIGURE 4-14: Charts can make your data easier to understand.
FIGURE 4-15: The browser lets you choose an audio file from Music.
FIGURE 4-16: Add background audio to your entire presentation.
FIGURE 4-17: Use the Photos pane in the browser to choose a picture from Photos...
FIGURE 4-18: Create groups and subgroups of slides within your presentation.
FIGURE 4-19: Use the Transitions tab in the Slide Inspector to define a transit...
FIGURE 4-20: Builds are a great way to show information one piece at a time.
FIGURE 4-21: Keynote displays the path connecting text or graphics on a slide.
FIGURE 4-22: Link to another slide, website, or email address.
FIGURE 4-23: Create your own slide layout masters.
FIGURE 4-24: Keynote tracks how much time you spend on each slide.
FIGURE 4-25: Choose how you want to interact with your presentation.
FIGURE 4-26: Linking an iOS device to use as a remote control.
FIGURE 4-27: Choose a format in which to save your Keynote presentation.

Book 5 Chapter 5

FIGURE 5-1: The parts of a Numbers window and table.
FIGURE 5-2: A sheet can have tables, charts, text boxes, and images.
FIGURE 5-3: Templates are organized in categories, such as Personal or Business...
FIGURE 5-4: View a sheet’s elements.
FIGURE 5-5: Data looks, and works, differently depending on how it’s formatted.
FIGURE 5-6: Add background colors and borders to cells.
FIGURE 5-7: Instant calculations can show results without typing a formula firs...
FIGURE 5-8: The Functions pane displays all available functions in Numbers.
FIGURE 5-9: Sliders, steppers, and pop-up menus restrict the types of values a ...
FIGURE 5-10: Numbers formats cells that meet Conditional Formatting criteria.
FIGURE 5-11: Use Print Preview to see how your sheet will print.
FIGURE 5-12: Choose a format to save your spreadsheets.

Book 5 Chapter 6

FIGURE 6-1: Start collaborating by clicking the Collaborate button.
FIGURE 6-2: Move your document to iCloud.
FIGURE 6-3: Send your invitation.
FIGURE 6-4: Sending the document to collaborators.
FIGURE 6-5: Insert media from sources other than Photos and Music.
FIGURE 6-6: Use a mask to save a portion of a photo.
FIGURE 6-7: View the masked photo.
FIGURE 6-8: Use Adjust Image to tweak photos.
FIGURE 6-9: Desaturate the image.
FIGURE 6-10: Add comments as reminders or notes.

Introduction

Whether you’re a beginner, an intermediate user, or a seasoned computer expert, you can find something in Macs All-in-One For Dummies, 5th Edition. This book is divided into five minibooks so you can focus on the topics that interest you and skip over the ones that don’t. We explored every menu and button of the Mac, its operating system, as well as Apple’s Pages, Numbers, and Keynote applications and other built-in applications and wrote about most of them, focusing on the functions and features we think you’ll use frequently or that will help you get the most out of your Mac and the applications.

About This Book

This book begins by focusing on the basics for all the aspects of using a Mac with the latest operating system, macOS Catalina. We start at the very beginning, from turning on your Mac, using the mouse and trackpad with multitouch gestures, and organizing your virtual desktop. We segue to creating your Apple ID and connecting your Mac to the Internet. In true For Dummies style, we show you step by step how to conduct all your online activities from setting up email accounts to having video chats. We introduce you to more advanced but important tasks, such as protecting your Mac and your personal information; networking your Mac with other Macs, peripherals, and devices; and installing Windows on your Mac!

The fun begins when we explore Apple’s apps to manage tasks, such as editing and organizing your digital photos and videos, adding music to your Mac, and even reading books and watching movies. Along the way, we tell you how to share your finds and creations with people you know.

This book also shows you how to use and take advantage of the applications included with Catalina, which provides word processing, desktop publishing, a presentation app, and a spreadsheet app for calculating formulas and displaying your data as 3D charts. Whether you use a Mac for work, school, or just for fun, you’ll find that with the right software apps, your Mac can meet all your computing needs.

If you’re migrating to a Mac from a Windows PC, this book can ease you into the Mac way of computing and show you how to install Windows on your Mac so you can still use your favorite Windows programs. By running Windows on a Mac, you can turn your Mac into two computers for the price of one.

If you’re new to the Mac, you’ll find that this book introduces you to all the main features of your Mac. If you’re already a Mac user, you’ll find information on topics you might not know much about. After reading this book, you’ll have the foundation and confidence to delve deeper into your Mac’s bundled apps as well as others you can find at the App Store.

This book is a reference, which means you don’t need to read the chapters in order from front cover to back, and you’re not expected to commit anything to memory — there won’t be a test on Friday. You can dip into the book wherever you want, to find answers to your most pressing questions. If you’re short on time, you can safely skip sidebars (the text in gray boxes) and anything marked with the Technical Stuff icon without missing anything essential to the topic at hand.

To help you navigate this book efficiently, we use a few style conventions:

Control-click means to hold the Control key and click the mouse. If you’re using a mouse that has a left and right button, you can right-click rather than Control-click. If you have one of Apple’s trackpads, tap with two fingers. You find complete explanations of the multitouch gestures in Book 1, Chapter 2.
When we refer to the Apple menu — the menu that appears when you click the Apple icon in the very upper-left corner of your Mac’s screen — we use this apple symbol: . When we talk about menu commands, we use a command arrow, like this: Choose ⇒ Recent Items ⇒ Calendar. That just means to click the Apple menu; then, when it appears, slide your pointer down to Recent Items and drag slightly to the right to open a submenu from which we want you to click Calendar.

Finally, within this book, you may note that some web addresses break across two lines of text. If you’re reading this book in print and want to visit one of these web pages, simply key in the web address exactly as it’s noted in the text, pretending as though the line break doesn’t exist. If you’re reading this as an e-book, you’ve got it easy — just click the web address to be taken directly to the web page.

Foolish Assumptions

In writing this book, we made a few assumptions about you, dear reader. To make sure that we’re on the same page, we assume that

You know something, but not necessarily a whole lot, about computers, and you want to find out the basics of using a Mac or doing more with your Mac than you are already.
You have at least a general concept of this wild and crazy thing called the Internet — or more precisely, the phenomenon known as the web (or, more formally, the World Wide Web).
You’ll turn to the introductory chapters if you find yourself scratching your head at such terms as double-click, drag and drop, scroll, and Control-click — or any other terms that sound like things we assume that you know but you don’t.
You appreciate the speed at which technology-based products like the Mac (and the programs you can run on it) can change in as little as a few months, with newer, sleeker, faster models and app versions replacing previous versions.
You can traverse the web to find updated information about the products described throughout this book.
You know that keeping up with the topic of all things high-tech and Mac (even as a full-time job, as it is for us) still can’t make a guy or gal the be-all and end-all Mac Genius of the World. You will, therefore, alert us to cool stuff you discover in your Mac odyssey so that we can consider including it in the next edition of this book.
You’re here to have fun, or at least try to have fun, as you dive into The Wonderful World of Mac.

Icons Used in This Book

To help emphasize certain information, this book displays different icons in the page margins.

The Tip icon marks tips (duh!) and points out useful nuggets of information that can help you get things done more efficiently or direct you to something helpful that you might not know. Sometimes Tips give you a second, or even third, way of doing the task that was pointed out in the step.

Remember icons mark the information that’s been mentioned previously but is useful for the task at hand. This icon often points out useful information that isn’t quite as important as a Tip but not as threatening as a Warning. If you ignore this information, you can’t hurt your files or your Mac, but it may make the task at hand easier.

This icon highlights interesting information that isn’t necessary to know but can help explain why certain things work the way they do on a Mac. Feel free to skip this information if you’re in a hurry, but browse through this information when you have time. You might find out something interesting that can help you use your Mac.

Watch out! This icon highlights something that can go terribly wrong if you’re not careful, such as wiping out your important files or messing up your Mac. Make sure that you read any Warning information before following any instructions.

Beyond the Book

In addition to the material in the print or e-book you’re reading right now, this product also comes with some access-anywhere goodies on the web. Although the Mac uses menus for just about everything, the menu commands have key combination counterparts. We put together a table of the most common key commands that you can print and keep near your Mac. You also find a table that shows you how to type foreign letters and common symbols and one that summarizes the multitouch gestures. To help you stay up to date with the latest Mac news, we provide a list of Mac websites with hot links, which you can simply click to go to the site. To find the Cheat Sheet for this book, just go to www.dummies.com and type Macs All-in-One For Dummies Cheat Sheet in the Search box.

Where to Go from Here

For Dummies books aren’t meant to be read cover to cover. However, this book flows from task to task, chapter to chapter, in an order that would be logical if you’re learning the Mac for the first time. In that case, feel free to start at Book 1, Chapter 1 and go through the Book 1 chapters to familiarize yourself with how the Mac is organized and how you can make it do what you want it to do. Then mix it up, moving on to fun tasks, such as making FaceTime video calls (Book 2, Chapter 3) or designing a flyer with Pages (Book 5, Chapter 3), and then bounce back to a crucial task, such as backing up (Book 3, Chapter 1).

If you’re computer intuitive, you could start with Book 1, Chapter 3 to get your Apple ID and Internet connection set up, and then move in the direction you want, whether it’s learning about more advanced system functions in Book 3 or organizing and editing your images using Photos.

If you’re familiar with the Mac but want to brush up on the latest macOS — Catalina — read about Notification Center in Book 1, Chapter 6; Maps in Book 2, Chapter 5; Books in Book 4, Chapter 4; and the completely updated Pages, Numbers, and Keynote apps in Book 5, Chapters 3–6.